World Economic Forum Privacy Policy

Last updated: 8 March 2021

1. Scope of this Privacy Policy

The World Economic Forum and its offices worldwide (the “Forum”, “we”, “us” and “our”) are committed to safeguarding your privacy and ensuring that you continue to trust the Forum with your personal data. ESMS is a staff and event registration and management system. This application is developed, owned and used by the Forum to register staff and external resources to Forum events, including related activities like hotel bookings, flight bookings and venue access (“ESMS Platform”).

This Privacy Policy (“Policy”) informs our external staff (“you”, “your”) about how and what type of personal data the Forum collects about you when accessing the ESMS Platform a in accordance with the Swiss Federal Act on Data Protection of 19 June 1992 (Status as of 1 January 2014) as well as any other applicable data protection laws and for the purposes described in this Policy.

2. What information do we collect and for what purposes?

Personal data that you provide for your registration to this service, in particular name, address, email, copy of passport, date of birth, are used by the Forum for the purposes of concluding event registration and related activities like hotel bookings, flight bookings and venue access.

3. On what legal basis are we processing your personal data?

The processing of your personal is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering a contract and our legitimate interest as an organization to organize the events and manage the security at the events.

The Forum may use the personal data that you provide to us with your consent for a specified purpose.

4. Who do we share your personal data with?

The Forum operates at a global level and, as a result, your personal data may be transferred to, and processed in, countries that are located outside the European Union / European Economic Area (EU/EEA).

Specifically, the personal data that you provide in connection of your access to ESMS Platform is stored and processed by the Forum in Switzerland and/or EEA. If applicable, your personal data may be transferred to the United States where it may be processed by the World Economic Forum LLC (USA) and to other countries outside the EU/EEA where the Forum entities are established.

The Forum shares your personal data with third party service providers (e.g. to host your data, for security purposes or to provide any other support services to the Forum). For example, your data will be accessed and processed by our third-party data processor, PublicisLive, based in Switzerland, as our official provider for logistics and support services for our Events, who also manages the ESMS Platform on behalf of the Forum. The Forum will ensure that any third parties who are given access to your personal data are only permitted to process the personal data exclusively for the purposes set out in this Policy and in accordance with the instructions provided by the Forum.

Finally, the Forum may share your personal data with local authorities to the extent deemed necessary by the Forum for the purposes set forth in this Policy, in particular for security reasons, or as required by mandatory applicable local laws and regulations.

5. How do we store and transfer your personal data?

The Forum will retain your personal information for the period necessary to fulfil the purposes outlined in this Policy.

For example, we may retain personal data we obtain from you where we have an ongoing legitimate business need to do so (for example, to manage our relationship with you, to provide you with service(s) you have requested or to comply with applicable legal requirements).

When transferring personal data internationally according to section 4 of this Policy, we make sure that we comply with applicable laws and regulations, for example, by entering into agreements that will ensure that the recipients of your information maintain an adequate level of data protection. For example, we may utilize standard contract clauses approved by the European Commission, adopt other means under Swiss and European Union law and/or obtain your consent to legitimize data transfers from the EEA to the United States and other countries.

6. “Cookie Notice”

6.1 About cookies

A cookie is a small piece of information that a web server asks the user’s browser to store on the user’s local computer, and then later their browser presents this information to the web server. In its simplest form, a cookie is an identifying number.

6.2 What type of cookies do we use?

ESMS uses session cookies for tracking user logins and ensuring that the authenticated user is allowed to access to authenticated services. Session cookies only last as long as the session (usually the current visit to a website or a browser session).

6.3 How do we use cookies?

The Forum does not know the identity of a person based on the ID. The cookies used by the Forum do not contain any personal data about you nor are they used to look up your personal data. Even if you have entered personal data about yourself in one of the Forum’s registration forms, the Forum does not relate that information to the cookie data.

7. Your data protection rights

You have the following data protection rights: You may exercise any of the rights above at any time by contacting us as described under the “How to contact us” section below. We will respond to your request in accordance with applicable Data Protection Laws.

8. How can you contact us?

If you have any queries regarding the processing of your personal data, or if you wish to exercise your rights, please contact us by filling in the form at https://wef.ch/MyData

9. Data Controller details

The Forum is the data controller for personal data we collect through means stated in this Policy.

Our address is:

World Economic Forum
91-93 Route de la Capite
CH-1223 Cologny/Genève
Switzerland